web2expense Travel and Expense Management

A service provided to you by Beyond Portals

The following "Privacy Policy" agreement provides the general guidelines for your privacy when using the web2expense travel and expense management service. Please read it carefully.

Your privacy is important to Beyond Portals. This statement discloses the information practices for Beyond Portals Web sites, including what type of information is gathered and tracked, how the information is used, and with whom the information is shared. The current site, web2expense.com, is a site where Beyond Portals provides Software-as-a-Service type application.

Personal Information

In general, you can visit Beyond Portals on the Internet without telling us who you are and without giving any personal information about yourself. There are times, however, when we or our partners may need information from you.

You may choose to give us personal information in a variety of situations. For example, you may want to give us information, such as your name and address or e-mail id, to correspond with you, to process an order, or to provide you with a subscription. You may give us your credit card details to buy something from us or a description of your education and work experience in connection with a job opening at Beyond Portals that you wish to be considered for. We intend to let you know how we will use such information before we collect it from you; if you tell us that you do not want us to use this information to make further contact with you beyond fulfilling your requests, we will respect your wishes. If you give us personal information about somebody else, such as a spouse or work colleague, we will assume that you have their permission to do so.

Fullfilling your transaction request

If you request something from a Beyond Portals Web site, for example, a product or service, a callback, or specific marketing materials, we will use the information you provide to fulfill your request. To help us do this, we may share information, with others, for instance, other parts of Beyond Portals, Beyond Portals's Business Partners, financial institutions, shipping companies, postal or government authorities (for example, Customs authorities) involved in fulfillment. In connection with a transaction we may also contact you as part of our customer satisfaction surveys or for market research purposes.

Marketing Use

The information you provide to Beyond Portals on certain Beyond Portals Web sites may also be used by Beyond Portals and selected third parties for marketing purposes. Before we use it, however, we will offer you the opportunity to choose whether or not to have your information used in this way.

Beyond Portals HR Related Web sites

In connection with a job application or inquiry, whether advertised on a Beyond Portals Web site or otherwise, you may provide us with information about yourself, such as a resume or curriculum vitae. We may use this information throughout Beyond Portals and its related entities for the purpose of employment consideration or your inquiry. Except where you tell us not to, we will keep the information for future consideration.

Information for Business Partners

If you represent a Beyond Portals Business Partner, you may visit a Beyond Portals Web site intended specifically for Beyond Portals Business Partners. We may use information provided on that site to administer and develop our business relationship with you, the Business Partner you represent, and Beyond Portals Business Partners generally. For instance, this may involve using your information to send you details of Beyond Portals Business Partner programs. It may also include sharing certain information with other Business Partners (subject to any confidentiality obligations that may exist), or
Beyond Portals customers or prospects. In connection with a particular transaction or program, we may also contact you as part of customer satisfaction
surveys or for market research purposes.

Beyond Portals Discussions Forums and Chat Rooms

If you participate in a Beyond Portals discussion forum or chat room, you should be aware that the information you provide there will be made broadly available to others, potentially inside or outside Beyond Portals, who have access to that discussion forum or chat room. Also, please recognize that individual forums and chat rooms may have additional rules and conditions. Each participant's opinion on a forum or chat room is his or her own and should not be considered as reflecting the opinion of Beyond Portals.

Web Site Notices

In some cases, specific Beyond Portals Web sites may contain other notices about their use and the information practices applicable to those sites.

Our Worldwide Organization

Beyond Portals is an expanding organization, we are planning to create and maintain legal entities, business processes, management structures, and technical systems that cross borders.

Our privacy practices are designed to provide protection for your personal information, all over the world. We may share your personal information within Beyond Portals and transfer it to countries in the world here we do business.

Some countries may provide less legal protection for your information. In such countries IBM will still handle information in the manner we describe here.

Information Security

We intend to protect your personal information and to maintain its quality. We implement appropriate measures and processes, such as using encryption when transmitting certain sensitive information, to help us to keep your information secure and to maintain its quality.

Usage of Cookies and Other Technologies

We sometimes collect non-identifiable information from visits to our Web sites to help us provide better customer service. For example, we keep track of the domains from which people visit, and we also measure visitor activity on Beyond Portals Web sites, but we do so in ways that keep the information non-identifiable. This information is sometimes known as "clickstream data." Beyond Portals or others on Beyond Portals's behalf may use this data to analyze trends and statistics and to help us provide better customer service.

Also, when we collect personal data from you in a transaction, we may extract some information about that transaction in an non-identifiable format and combine it with other non-identifiable information such as clickstream data. This information is used and analyzed only at an aggregate level to help us understand trends and patterns. This information is not reviewed at an individual level. If you do not want your transaction details used in this manner you can disable your cookies.

We collect the information we mentioned in the previous paragraphs through the use of various technologies, including one called "cookies". A cookie is a piece of data that a Web site can send to your browser, which may then be stored on your computer as an anonymous tag that identifies your computer but not you. Some Beyond Portals and web2expense pages use cookies, sent by Beyond Portals and web2expense or its third party vendors, or other technologies to better serve you when you return to the Web site. You can set your browser to notify you before you receive a cookie, giving you the chance to decide whether to accept it. You can also set your browser to turn off cookies. If you do so, however, some Web sites may not work properly.

Some Beyond Portals Web sites also use Web beacon or other technologies to better tailor those sites to provide better customer service. These technologies may be in use on a number of pages across Beyond Portals's Web sites. When a visitor accesses these pages, a non-identifiable notice of that visit is generated which may be processed by us or by our suppliers. These Web beacons usually work in conjunction with cookies. If you don't want your cookie information to be associated with your visits to these pages, you can set your browser to turn off cookies.

If you turn off cookies, Web beacon and other technologies will still detect visits to these pages, but the notices they generate cannot be associated with other non-identifiable cookie information and are disregarded.

Online Advertising

Certain companies help us deliver interactive on-line advertising such as banner ads. These companies may collect and use information about customers to help us better understand the offers, promotions, and types of advertising that are most appealing to our customers. After it is collected the information is aggregated so it is not identifiable to a specific individual. If, however, you would prefer that these companies not collect such information, please visit www.networkadvertising.org and follow the "opt-out" instructions.

Service Quality Monitoring

Certain Web transactions may also involve you calling us or our calling you. Please be aware that it is Beyond Portals's general practice to monitor and in some cases record such calls for staff training or quality assurance purposes.

Personalized Web Site Links

On occasion, we may personalize and customize Web sites for certain visitors. If you visit one of these sites, you may find it customized with references to products and/or services that we believe may be of interest to you, based on your previous interactions with Beyond Portals and information you have provided to us. While you are visiting these Web sites, we may collect information about your visit to better tailor the site to your interests. An invitation to visit one of these Web sites is usually presented as a personalized URL in an e-mail, a notice on a Web site registration page, or as a response to you logging on to a certain Web site.

If you choose to visit one of these Web sites, you are agreeing to let Beyond Portals collect information about your visits and also to its association with other information about you and your relationship with Beyond Portals. If you do not wish your information to be used in this way, do not accept the invitation to visit these sites.

Links to non-Beyond Portals Web Sites

Beyond Portals Web sites may contain links to other Web sites. Beyond Portals is not responsible for the privacy practices or the content of those other Web sites.

Disclosures Required By Law

Please be aware that in certain circumstances, it is possible that personal information may be subject to disclosure pursuant to judicial or other government subpoenas, warrants, or orders.

Notification of Changes

This privacy statement was last updated on September 7, 2007. A notice will be posted on our Web site home page for 30 days whenever this privacy statement is changed in a material way.


Privacy Questions

If you have a question about this statement, you can send an email to the Beyond Portals or web2expense Web site coordinator. The address for this is privacy@web2expense.com. You can also contact us at this address if you have a question about Beyond Portals's handling of your information.